How to get an Mpesa paybill number for your Business

Mpesa Paybill is a cash collection service that allows your business to collect money from your customers through M-PESA. If you considering getting a Mpesa pay bill number for your business, know that the process is straightforward. All that is needed is to fulfil a  few requirements.

Below we will discuss how to get a Mpesa pay bill number for your business in Kenya.

How to get Mpesa Pay Bill number for your business

General requirements:

1. Download the terms and conditions document and sign it.
2. Also, download the Mpesa pay bill and Merchant USSD application form and fill it accordingly.
3. Make sure that you have a signed tariff guide

Other requirements are specific to the type of business that one owns. Below, we will delve into particular needs to get Mpesa pay bill numbers for the following types of companies:

• A sole proprietorship
• Partnerships
• Limited liability company
• Parastatals
• Non-governmental institutions

Mpesa pay bill number registration for a sole proprietorship

In addition to the conditions mentioned above, for a sole proprietorship to be registered, the owner must present:

• Copy of ID number/ Passport number
• Business registration or certification copy
• A business photo or of any utility name paid in the name of the business to confirm its existence
• Confirmed bank details

Registration requirements for a partnership company

The documents to be presented in addition to the general ones listed above include:

• A copy of partnership/affidavit or  deed
• Recent utility bill
• The partnerships KRA PIN or an individual’s KRA PIN
• Copy of identification documents for the person’s opening the account.
• A signed letter from the partners on company letterhead indicating:

1.  Bank details
2. Nominated Safaricom number authorised to make withdrawals
3. Authorised dealers

Requirements to register Mpesa pay bill number for an unlimited company

An unlimited liability company pay bill registration further requires the following:

1. A stamped copy of the certificate of incorporation
2. KRA pin certificate ( for company and Directors)
3. Original stamped /or company sealed Board Resolution on company letterhead signed by at least two directors within 30 days stating:
   •  Authority to open a pay bill account or Transact business on behalf of the company.
   • Appointed persons having a signatory authority and provide copies of their identification documents.
   • Bank details.
   • Nominated Safaricom Number to initiate fund withdrawal of funds on behalf of the company(not mandatory)
4. A copy of CR12 –WITH VALIDITY PERIOD OF 30 DAYS/or Annual Returns with filing receipt
5. Business Photo/copy of a utility bill to confirm the existence of the business.
6. Copy of Identification Documents of Persons Opening the account, i.e. Copy of the National ID/ Military Service Number (Passport/Alien Certificate for Foreign Nationals).
7. Cancelled cheque or letter from Bank confirming Bank details

d) Requirements to register a Mpesa pay bill number for a Parastatal

As an addition to the requirements presented in the first segment, when registering a parastatal, be sure to meet the criteria below:

1. Original Stamped board resolution on company letterhead signed by at least two directors within 14 days stating:
   • Authority to open a pay bill account or Transact business on behalf of the company
   • Appointed persons having signatory authority d.Copies of their identification documents.
   • Bank details.
   • Nominated Safaricom Number to initiate fund withdrawal on behalf of the company(not mandatory).
2. Copy of Identification Documents used by Signatory Directors, i.e. ID/passport no.
3. Cancelled cheque or letter from Bank confirming Bank details

Requirements to register a Mpesa pay bill number for Non-governmental institutions

1. Copy of Certificate of Registration
2. A signed letter on letterhead from the NGO Board confirming Registration
   and existence, including officials.
3. Original Stamped /or company seal board resolution on NGO letterhead signed by at least two directors(Committee) within 30 days stating:
   • Authority to open a pay bill account or Transact business on behalf of the NGO.
   • Appointed persons having signatory authority
   • Provide copies of their identification documents.
   • Bank details.

Key Benefits of getting a pay bill number for your business

• One can do easy reconciliations.
• It is a secure way of receiving payments.
• Pay bill method is very convenient to the customers as they don’t have to have cash on them.
• When compared to other systems of collecting payment, it’s a little cost.

In conclusion, the Mpesa pay bill method has increased in popularity these days, it is, therefore, prudent to try and get one for your business.